Frequently asked questions

SysGadh is made for aluminium and glass window fabricators. It covers the order from site measurement and quotation to cutting, dispatch and billing, along with purchase, stock, accounts and your team.

It keeps your whole business in one place: quotations and orders, production and cutting, dispatch, billing, purchase, products and stock, accounts, tasks, sales targets, attendance, lead forms and a project gallery.

It is built around aluminium and glass windows and also handles railing and glass work. Hardware, accessories, services and other items you sell can be added as products too.

No. It runs in a web browser. Your team logs in with their own email and password from the office, the workshop or the site. For Android phones there is also an app you can download from the Android App page.

Yes. It opens in the browser of a computer, tablet or phone, and Android phones can also use the app from the Android App page, with check in and check out by photo and location. For long data entry, such as a big quotation, a computer or laptop is the most comfortable.

Yes. It is online software, so you need an internet connection to use it.

The software is in English.

Yes. Each firm is set up as a separate company with its own data, users and settings.

Yes. Your company logo and details appear on quotations, bills and other PDFs, and you can also set a watermark logo.

Fill in the Request a Demo form. We will call you, show you the software around your work, and then help you set up your account.

Yes. Send the Request a Demo form or call us, and we will fix a time that suits you.

A computer, tablet or phone with a modern web browser and an internet connection. Nothing else needs to be installed; the Android app is optional.

Measurements, parties and employees can be imported from Excel. Talk to us about your products and window designs and we will guide you.

Yes. The import screens give you a sample Excel file to fill in, so the columns are always right.

Not always. Our team can copy an existing product and window design setup into your company, which you can then change to suit your work.

Your company details, then your products and window designs, then your employees and what each of them can access. After that you can start making quotations.

Yes. We walk you through it in the demo and help you when you start. You can reach us by email or phone at any time.

It takes each order through four steps: Order, Production, Dispatch and Billing. The measurement becomes the quotation, the confirmed quotation becomes the cutting plan, and the same order carries on to dispatch and bills.

Yes. Each quotation is in inches or millimetres, and switching it converts the sizes for you.

Inch To Inch, Actual and 3 Inch Difference. The format you choose decides how sizes are taken for the rate calculation.

Yes. Download the sample file from the quotation, fill in your sizes and import it. The lines come into the quotation for you to check and save.

A way to record sizes, along with site photos, while you are at the site. You turn it into the quotation later, without typing the sizes again.

Sliding and casement windows, glass, railing, extrusions and other products. Each line carries its own size, quantity and rate.

Yes. For each line you choose the glass, the finishing type and colour, and the lock type, and add a remark if needed.

Yes. Glass lines can carry edge polishing, design process, service, hole, cut-out and other charges, each with its own quantity and rate.

Yes. Pick the railing type, design and top pipe and enter the lengths. Railing designs are set up once in Products.

Yes. Add a discount, an extra charge with your own name for it, and GST to reach the grand total.

Yes. Keep your terms and conditions as templates, pick one on the quotation and change the text for that customer if needed.

The billing party and ship-to party, the salesperson, the architect, the skilled worker and the channel partner, along with the project name, order date and delivery date.

A line-by-line view of material cost and margin, so you can check the price before you send the quotation. It can also be printed as a PDF.

Download the quotation PDF, with your logo and terms, and send it to your customer.

No. Make a re-quotation from the existing one and change only what is needed.

Yes. When you cancel a quotation you pick a reason, such as rate issue, payment issue, wastage issue or stock availability, so you can see later why orders were lost.

Use the tabs for all, open, confirmed, delivered and cancelled quotations, search the list, and narrow it down with filters, for example by salesperson.

Yes. A lead that came in through a lead form can be picked as the project when you make the quotation.

Confirmed orders move to the Production step, where you plan the cutting. An order can be cut in more than one batch, and every batch is kept with the order.

Measurement list, cutting list, glass list, trade list, finishing list, labour charges, wall chart and stickers. Some of them can also be downloaded in Excel.

It lays out the cuts on your profile lengths to reduce wastage, and gives a cutting layout and a summary you can print.

Yes. Make as many delivery challans and gate passes as the order needs. Each one is kept in the order's history.

A delivery challan goes with the material to the customer. A gate pass records material leaving your premises, including tools and other company assets that come back later.

Yes. Send them on a gate pass as fixed assets with the person responsible, and mark them as received when they come back.

Site and dispatch checks against a checklist that you set up. The result can be shared with the customer through a link.

Yes. Delivered orders have their own tab in the quotation list.

Yes. Make a proforma invoice for the order before the final bill.

Yes. Bill the whole order at once or in parts. Every bill made for the order is kept with it.

Yes. Choose GST inclusive or GST exclusive on each sales bill.

Yes. Party billing lets you bill a party directly, without an order.

Yes. Admins can also mark bills as audited and delete a bill when needed.

Yes. Entries made by bills and transactions appear in the books and stay locked there, so the accounts stay consistent with the work.

Parties, ledger groups and ledgers, receipts and payments, journal entries, cash in hand, profit & loss and balance sheet.

Yes. For any party you can print the ledger report, a confirmation letter and cover printing.

The financial year end month is part of your company settings and is used for yearly periods, such as sales targets.

No. SysGadh keeps your business records and books for day-to-day work. For GST returns, share its reports with your accountant.

Window designs, aluminium extrusions, glass, railing, locks, rubber, wool pile, silicone, mosquito net, edge and design process work, services, trade items and fixed assets.

Add its tracks, and for each track the profiles, glass, hardware and other parts with their quantities. Every quotation then uses this setup.

Build each railing product from its top pipes, profiles, gaskets and trade items.

Yes. Keep finishing types such as powder coating, anodized, PVDF, wooden and mill finish, their colours, and the purchase and sale rate of each finishing for each profile.

Yes. Each product has its code, weight, HSN code, GST, purchase and sales rate, and purchase and sales unit.

Yes. Keep opening stock and the current quantity, see low-stock items, and print a stock report.

Yes. Each product can have its photo.

Purchase orders for aluminium extrusions, glass and other products, and job work orders for finishing such as coating or anodizing.

Yes. Create a purchase or job work order from a confirmed quotation, so sizes and quantities are not typed again.

Yes. Each glass piece carries its size along with edge polishing, design process and cut-out charges.

Yes. Enter the purchase bill against its purchase order.

Yes. Purchase orders can be downloaded as PDF to send to your supplier.

Purchase has a Required Stock tab to plan buying and a Received tab for material that has come in.

Yes. Every employee gets their own login and works at the same time as the rest of the team.

Sales, accountant, manager, supervisor, site supervisor, store manager, purchase, HR, telecaller, data entry, collection, skilled worker, channel partner and more.

Yes. For each menu choose whether a person can view, add, edit or delete, and which tabs they can open.

When you add an employee with an email address, they get an email to set their own password.

Use Forgot Password on the login page. A link to set a new password is sent by email.

Yes. Fill in the sample Excel file and import it.

Yes. Channel partners get their own login. The number of channel partners depends on your plan.

Yes, from their profile. A new email address is confirmed with a code sent to that email.

Tasks broken into stages, each with a manager, the employee who does it, and a start and end time. Use it for standard work that must be done the same way every time.

Yes. A task can be one time, daily, weekly, monthly, quarterly, half-yearly or yearly. Repeating tasks are created automatically every day, and repeating can be switched off.

Each task has a priority from highest to lowest and moves through pending, running, hold and complete. Finished work can be rated.

Yes. Add comments to each stage and attach photos or documents.

Give each salesperson a target for a week, month, quarter, half-year or year. Achievement is taken from the bills of their orders, with no manual entry.

Yes. Along with the amount, a target can count confirmed new orders and product-wise quantities.

A target can repeat for the next period automatically, and can be stopped when it is no longer needed.

Check in and check out with photo and location, shifts with week offs and half days, day-wise changes, leave with paid and unpaid days, the holiday list, attendance logs and the monthly attendance report.

Yes. They check in and check out from the Android app or the phone browser with a live photo and their location. Office staff can do it only near your attendance locations; staff who work at sites can do it from anywhere.

The employee asks for leave from the phone, also for a day that has passed. Admin or Sub Admin approves or rejects it with a note, and both sides can reply on the request. Days within the yearly paid leave are paid and the rest unpaid.

An online enquiry form with its own link. Share the link with customers and their requirements come straight into the software.

Yes. Customers can attach up to 5 site photos or documents with their requirement.

Assign each lead to a team member, and see which leads are pending and which are complete.

Albums of your work, with photos, videos and PDFs, ready to show customers.

Photos (JPG, PNG, WEBP) up to 5 MB each, PDFs up to 10 MB and MP4 videos up to 25 MB.

Each company has 5 GB of gallery storage.

No. Large photos are resized in the browser before they are uploaded, so albums stay fast.

A small button on every screen that fills forms for you and finds records when you ask in plain words.

For example quotation lines from a photo or PDF of a measurement sheet or from a typed note, and a party from a visiting card.

No. It only fills the screen. You check the details and save with the usual Save button and your own permissions.

Yes. Ask for a quotation or a party in plain words and open its record or PDF.

AI Assist is optional. It runs on AI credits, or on your company's own AI key.

Your company admin. The admin can switch it on or off and choose which roles and employees may use it.

No. It works only inside your company and only with what your login is allowed to see.

Yes. Each company's data is kept separate, and every user sees only the menus their role allows.

Yes. The software is used over a secure HTTPS connection.

Only the people you give access to. Accounts, like every other menu, are controlled by each user's permissions.

Reports can be downloaded as PDF, and some lists also in Excel. For anything else, talk to us.

Your team's logins work during your plan period. Talk to us before it ends to continue without a break.

We use them only to reply to you. The Privacy Policy explains it in full.

Pricing depends on your team and the modules you need. Contact us and we will share the details.

Talk to us about the parts you need and we will suggest what suits your business.

We start with a demo around your own work. Talk to us about trying it for your business.

Email or call us. The details are on the Contact page.

Yes. The software is improved over time, and because it runs online you always use the latest version.

Yes. Tell us what your business needs. We read every request.